Privacy Policy

The protection of your personal data is very important to us. Below, we inform you about the processing of personal data when using our website easy-e-invoice.online. Personal data refers to all data that can be used to personally identify an individual.

1. Controller

   The controller responsible for data processing within the meaning of the General Data Protection Regulation (GDPR) (hereinafter referred to as the "Controller", "we", or "us") is:

   Jan Wagner Design
   Jan Wagner
   Egerlandstraße 38
   85368 Moosburg a.d. Isar
   
   Phone: HIDDEN PHONE
   Email: HIDDEN E-MAIL
   VAT identification number: DE268410963

2. Type and Purpose of Data Processing

   1. Data Collection When Visiting the Website

      1. When using our website purely for informational purposes — that is, if you do not otherwise transmit information to us — we only collect the data that your browser transmits to the server (so-called "server log files"). When you access our website, we collect the following data, which is technically necessary for us to display the website to you:
         • The specific page visited on our website
         • Date and time of access
         • Amount of data transferred (in bytes)
         • Source/referring URL from which you accessed the page
         • Browser used
         • Operating system used
         • IP address used (possibly in anonymized form)
         Processing is carried out in accordance with Art. 6(1)(f) of the GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data is not passed on or used in any other way. However, we reserve the right to review the server log files retrospectively if there are concrete indications of unlawful use.
      2. We use technical and organizational security measures to protect your data against manipulation, loss, destruction, or access by unauthorized persons. For security reasons and to protect the transmission of personal data and other confidential content (e.g., orders or inquiries to the controller), this website uses SSL or TLS encryption. You can recognize an encrypted connection by the character string "https://" and the padlock icon in your browser’s address bar.

   2. Invoice Creation

      To create invoices (free PDF or e-invoice according to standard EN-16931), the software processes only the data you, as the user, enter (e.g., name, address, invoice items). This data is not stored server-side, but is instead saved exclusively in your browser’s local storage to allow for temporary reuse during your session (e.g., when reloading the page).

      Note: If you do not want data to remain stored in your browser, you can manually delete it at any time (via your browser settings under “Website Data” or “Application Storage”). Alternatively, the storage can be cleared with a single click here.

      By explicitly authorizing the optional AI data extraction during a PDF or XML upload, you agree to have your file's content transmitted to openai (https://api.openai.com/v1) (Model: gpt-4.1-nano) for processing. Data processing is conducted via a Data Processing Agreement (DPA) pursuant. We have contractually guaranteed that your data will not be utilized for AI model training. Please only authorize the AI extraction if you are entitled to have the data within this file processed for this specific purpose.

      The legal basis for this processing is Art. 6(1)(b) of the GDPR (performance of a contract).

   3. Payment Processing via Stripe

      For the creation of paid invoices in accordance with standard EN-16931, payment processing is carried out via the provider Stripe Payments Europe Ltd., 1 Grand Canal Street Lower, Grand Canal Dock, Dublin, Ireland (“Stripe”).

      When selecting a payment method where you pay in advance (such as credit card payment), the payment data you provide during the order process (including name, address, bank and card information, currency, and transaction number), as well as information about the contents of your order, are transmitted to Stripe in accordance with Art. 6(1)(b) GDPR. Your data is transmitted exclusively for the purpose of payment processing and only to the extent necessary.

      If you choose a payment method where the provider pays in advance (such as invoice purchase, installment payment, or direct debit), you will also be asked during the ordering process to provide certain personal data (first and last name, street, house number, postal code, city, date of birth, email address, phone number, and possibly information about an alternative payment method).

      To protect our legitimate interest in assessing the payment ability of our customers, this data is forwarded to Stripe in accordance with Art. 6(1)(f) GDPR for the purpose of a credit check. Based on the personal data you provide and other data (such as shopping cart contents, invoice amount, order history, and payment experience), Stripe assesses whether the payment option you selected can be offered with regard to payment and/or default risks.

      The credit check may include probability values (so-called score values). If score values are part of the credit check result, they are based on a scientifically recognized mathematical-statistical method. Address data, among other factors, may be included in the score calculation.

      You may object to this data processing at any time by contacting us or the provider. However, the provider may still be entitled to process your personal data if this is necessary for contractual payment processing.

      You can find Stripe’s privacy policy at: https://stripe.com/de/privacy.

   4. Website Hosting and Technical Infrastructure

      Our website is hosted by Vercel Inc., 440 N Barranca Avenue #4133, Covina, CA 91723, USA.

      The servers are located exclusively in the Frankfurt, Germany region (fra1). Vercel processes technical connection data (e.g., IP address, time of access) by default, which is required to deliver the website.

      All data collected on our website is processed on the provider’s servers. We have entered into a data processing agreement with the provider to ensure the protection of our website visitors’ data and to prohibit unauthorized disclosure to third parties.

      For data transfers to the USA, the provider participates in the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

      Further information can be found in Vercel’s privacy policy: https://vercel.com/legal/privacy-policy.

   5. Vercel Analytics (Server-Side Error Analysis)

      To ensure technical stability and troubleshoot issues, we use the Vercel Analytics service provided by Vercel Inc., 440 N Barranca Avenue #4133, Covina, CA 91723, USA.

      The usage is strictly server-side — no cookies are set, and no personal data such as IP addresses or user behavior in the browser is collected. Only anonymized error and system information is recorded, which is used for the technical analysis of backend issues.

      If personal data is nevertheless processed in this context, the processing is carried out in accordance with Art. 6(1)(f) GDPR, based on our legitimate interest in improving the stability and functionality of our website.

      We have entered into a data processing agreement with the provider to ensure the protection of our website visitors’ data and to prohibit unauthorized disclosure to third parties.

      For data transfers to the USA, the provider participates in the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

   6. Contacting Us

      When you contact us (by email), personal data is processed solely for the purpose of handling and responding to your inquiry, and only to the extent necessary.

      The legal basis for processing this data is our legitimate interest in responding to your inquiry in accordance with Art. 6(1)(f) GDPR. If your contact is intended to conclude a contract, the additional legal basis for processing is Art. 6(1)(b) GDPR. Your data will be deleted once it is evident from the circumstances that the matter in question has been fully resolved, provided there are no legal retention requirements to the contrary.

3. No Registration, No Server-Side Storage

   No registration is required to use the software. User accounts are not offered. Invoice data or personal information is not permanently stored. All data entered remains solely in the user's browser (e.g., in local storage) and is used only for temporary purposes during the session.

   After the invoice is created, the data is not permanently stored or transmitted to the website operator. Manual deletion in the browser is possible at any time. Alternatively, the storage can be cleared with a single click here.

4. Disclosure of Data

   Personal data is disclosed exclusively for payment processing to Stripe. Beyond that, no data is shared with third parties unless we are legally obligated to do so (Art. 6(1)(c) GDPR).

5. Betroffenenrechte

   1. The applicable data protection law grants you, as a data subject, the following rights with respect to the processing of your personal data by us as the controller (rights of access and intervention). The legal basis for each right is referenced accordingly:
      • Right of access pursuant to Art. 15 GDPR;
      • Right to rectification pursuant to Art. 16 GDPR;
      • Right to erasure ("right to be forgotten") pursuant to Art. 17 GDPR;
      • Right to restriction of processing pursuant to Art. 18 GDPR;
      • Right to notification pursuant to Art. 19 GDPR;
      • Right to data portability pursuant to Art. 20 GDPR;
      • Right to withdraw consent pursuant to Art. 7(3) GDPR;
      • Right to lodge a complaint pursuant to Art. 77 GDPR.

   2. RIGHT TO OBJECT

      IF WE PROCESS YOUR PERSONAL DATA ON THE BASIS OF OUR OVERRIDING LEGITIMATE INTERESTS AS PART OF A BALANCING OF INTERESTS, YOU HAVE THE RIGHT TO OBJECT TO THIS PROCESSING AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, WITH EFFECT FOR THE FUTURE.

      IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE AFFECTED DATA. HOWEVER, FURTHER PROCESSING MAY BE PERMITTED IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS.

      IF YOUR PERSONAL DATA IS PROCESSED BY US FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING. YOU MAY EXERCISE THIS RIGHT TO OBJECT AS DESCRIBED ABOVE.

      IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE AFFECTED DATA FOR DIRECT MARKETING PURPOSES.

      For inquiries regarding these rights, you can contact us at any time at HIDDEN E-MAIL.

6. Duration of Storage of Personal Data

   The duration of the storage of personal data depends on the applicable legal basis, the purpose of processing, and—where relevant—any statutory retention periods (e.g., commercial and tax law retention obligations).

   When processing personal data based on explicit consent pursuant to Art. 6(1)(a) GDPR, the data concerned will be stored until you revoke your consent.

   If statutory retention periods apply to data processed as part of contractual or quasi-contractual obligations based on Art. 6(1)(b) GDPR, such data will be routinely deleted after the retention periods expire, provided the data is no longer required for the performance or initiation of a contract and/or there is no legitimate interest on our part to continue storing it.

   When processing personal data on the basis of Art. 6(1)(f) GDPR, the data will be stored until you exercise your right to object under Art. 21(1) GDPR, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is for the establishment, exercise, or defense of legal claims.

   When processing personal data for the purpose of direct marketing on the basis of Art. 6(1)(f) GDPR, the data will be stored until you exercise your right to object under Art. 21(2) GDPR.

   Unless otherwise specified in the other sections of this statement regarding specific processing situations, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.

7. Updates to This Privacy Policy

   Due to the ongoing development of our website and services or changes in legal or regulatory requirements, it may become necessary to update this privacy policy.

   This privacy policy is currently valid and was last updated in April 2025.